Administración y OperacionesTiempo completoSanto Domingo, República Dominicana · Presencial

Administrative Assistant

We are seeking an organized, proactive, and detail-oriented Administrative Assistant to support the daily administrative and operational activities of Reisp Solutions. The position requires experience in document management, payment tracking, calendar coordination, communication with clients and suppliers, and the use of Microsoft 365 and administrative systems.

Department

Administración y Operaciones

Location

Santo Domingo, República Dominicana · Presencial

Type

Tiempo completo

Experience

1+ años

About the role

The Administrative Assistant will be responsible for providing administrative support to the company, contributing to the organization, coordination, and monitoring of internal processes to ensure operational efficiency. We are looking for an organized, proactive individual with attention to detail and strong communication skills, capable of managing multiple priorities and delivering high-quality service to both internal and external clients.

Responsibilities

Provide administrative support to management and internal staff
Keep digital and physical administrative documentation up to date
Prepare quotations, invoices, and purchase orders
Manage and follow up on accounts receivable and accounts payable
Maintain organized records of income, expenses, invoices, and supporting documents
Coordinate meetings, appointments, calendars, and administrative reminders
Handle and route phone calls, emails, and administrative requests
Communicate professionally with clients, suppliers, and business partners
Support purchasing processes and coordination with suppliers
Keep client, supplier, and contract records up to date
Support the preparation and organization of contracts and service agreements
Support the employee onboarding process and related documentation
Prepare reports using Microsoft Excel
Identify office supply needs and place the corresponding orders
Follow up on document expiration dates, renewals, payments, and administrative deadlines
Responsibly handle confidential company and employee information
Support the organization of company meetings, activities, and events
Perform other administrative duties related to the position

Requirements

University student or graduate in Business Administration, Accounting, Marketing, or a related field
Preferably 1 year of experience as an administrative assistant, office assistant, or in a similar position
Experience or knowledge in preparing invoices, quotations, purchase orders, and administrative documents
Experience following up on accounts receivable and accounts payable
Proficiency in Microsoft Word, Outlook, Teams, and OneDrive
Strong verbal and written communication skills
Excellent organizational and time management skills
High level of attention to detail and accuracy
Ability to handle confidential information
Proactive attitude and willingness to learn
Strong spelling and professional writing skills in Spanish
Availability to work on-site in Santo Domingo

Nice to have

Experience working in a technology, consulting, or professional services company
Experience using Odoo or another ERP or business management system
Basic knowledge of accounting and tax documentation
Experience preparing tax receipts and supporting billing processes
Experience coordinating purchases and suppliers
Experience supporting employee documentation and human resources processes
Experience preparing management and financial reports

Sounds like you?

Send us your application and let's talk about how you can join the team.

Administrative Assistant

About the role